Unapplied Document Application

This form is used for assigning Unapplied Document (open-item) to invoices. Unapplied Documents are settlement amounts which have not yet been assigned to specific invoices. They can come from the paid deposit of the sales orders. They may also come from unused amounts of payment receipts or from total amounts of Credit adjustments. The process of assigning settlement amounts to specific invoices is referred to in the system as Application (Allocation).

Explanation of Header Fields

Control No

Required. Capslock. Cannot be changed once created.

Apply Date

Required. Default to system date if mode is insert.

Customer ID

Required. Capslock.

Customer Name

Display the corresponding customer name after the customer number has been specified.

Log No.

This is the log no. of the open-item entry that is going to be processed. Required.

Ref. No

For display only. This indicates where the open-item comes from.

Date

For display only.

Currency

For display only.

Exch. Rate

For display only.

Document Amt

For display only. The original Amount of the Document.

Unapplied Amt

For display only. The balance amount of the unapplied document that is not yet applied to invoices.

Description

Optional

Total Applied Amount

For display only. This shows the total amount allocated to the invoices listed.

Total Applied Discount

For display only.

Explanation of Detail Fields

Invoice No.

Required. Capslock. Cannot be changed once the record is saved.

Amount to Apply

Must not be less than zero. If Term Disc. is the same as Balance, then Amount to Apply should be zero and cannot be changed by the user.

Must not be greater than Balance amount.

Discount

Must not be less than zero. Must not be greater than Balance. This is the term discount.

Document Balance

For display only. Portion of the invoice that is not yet settled or returned.

Original Currency

For display only.

Doc Date

For display only.

Disc Date

For display only.

Due Date

For display only.

Explanation of Attachment Tab

Path

Click the “.. “ button to attached any file from your drives to this document for later reference.

Description

Optional

Created by

For display only

Creation date

For display only