Credit Memo

This form is used to handle adjustments (i.e., reductions) to amounts receivables from customers whereby the original invoice number for the item being adjusted can be specified. If the original invoice number for the charges cannot be specified, used the Credit Adjustment form.

Explanation of Header Fields

Ref. No.

Capslock. Required. Cannot be changed by the user after the record is saved.

Tran Date

Required. Default to system date.

Source

For display only. Automatically assigned by the system. "Entry" if this is a new record. "Sales Return" indicates that this transaction was automatically generated in the Sales Return Processing function of the Sales Module.

Invoice No.

Required. Capslock. Cannot be changed once created.

If this is a new record, you can only specify invoices which were also created directly in the Accounts Receivable module. Credit memo for invoices originally created as part of Sales module's shipment processing must be adjusted using the Sales Return form in Sales module.

Customer ID

Required. Capslock.

Customer Name

Display the corresponding customer name after the customer number has been specified.

Currency

For display only. The same as the currency of the invoice being adjusted.

Invoice Date

For display only. This is the date the Invoice is generated.

Exch. Rate

For display only. The same as the invoice being adjusted.

Explanation of Detail Fields

Item No

For display only.

Description

For display only.

Shipped Qty

For display only.

Returned Qty

Must not be less than zero. Must not be greater than Chargeable Qty

Unit

For display only.

Disc %

For display only.

Net Price

For display only.

Amount

For display only. This is the remaining amount for the item that is not yet adjusted (or returned).

Return Amt

Must not be greater than Amount.

Explanation of Charges Tab

Charge Type

For display only.

Particulars

Default to the Particulars of the original invoice.

Amount

For display only. This is the balance amount that is not yet adjusted.

Return Amt.

Must not be less than zero. Must not be greater than the balance amount.

Explanation of Explanation Tab

This box is optional and is used for entering any additional comments.

Explanation of Total Tab

Gross Item Amt

For display only.

Trade Discount

Must not be less than zero.

Net Item Amt

For display only.

Total Charges

For display only.

Net Amount

For display only. Computed as (Net_Item_Amt + Total_Charges_Amt).

Explanation of Attachment Tab

Path

Click the “.. “ button to attached any file from your drives to this document for later reference.

Description

Optional

Created by

For display only

Creation date

For display only