Unapplied Document Application

This form is used for assigning Unapplied Document (open-item) to invoices. Unapplied Documents are settlement amounts which have not yet been assigned to specific invoices. They can come from the paid deposit of the sales orders. They may also come from unused amounts of payment receipts or from total amounts of Credit adjustments. The process of assigning settlement amounts to specific invoices is referred to in the system as Application (Allocation).


 

 

Explanation of Header Fields

 

Control No

 

Required. Capslock. Cannot be changed once created.

 

Apply Date

 

Required. Default to system date if mode is insert.

 

Customer ID

 

Required. Capslock.

 

Customer Name

 

Display the corresponding customer name after the customer number has been specified.

 

Log No.

 

This is the log no. of the open-item entry that is going to be processed. Required.

 

Ref. No

 

For display only. This indicates where the open-item comes from.

 

Date

 

For display only.

 

Currency

 

For display only.

 

Exch. Rate

 

For display only.

 

Document Amt

 

For display only. The original Amount of the Document.

 

Unapplied Amt

 

For display only. The balance amount of the unapplied document that is not yet applied to invoices.

 

Description

 

          Optional

 

Total Applied Amount

 

For display only. This shows the total amount allocated to the invoices listed.

 

Total Applied Discount

 

For display only.

 

 

Explanation of Detail Fields

 

Invoice No.

 

Required. Capslock. Cannot be changed once the record is saved.

 

Amount to Apply

 

Must not be less than zero. If Term Disc. is the same as Balance, then Amount to Apply should be zero and cannot be changed by the user.

 

Must not be greater than Balance amount.

 

Discount

 

Must not be less than zero. Must not be greater than Balance. This is the term discount.

 

Document Balance

 

For display only. Portion of the invoice that is not yet settled or returned.

 

Original Currency

 

          For display only.

 

Doc Date

 

For display only.

 

Disc Date

 

For display only.

 

Due Date

 

For display only.

 

Explanation of Attachment Tab

 

 

Path

Click the “.. “ button to attached any file from your drives to this document for later reference.

 

Description

 

        Optional

 

Created by

 

        For display only

 

Creation date

 

        For display only

 


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