Payment Receipt

This form is used for entry of payments from customers. Payment processing also provides facility for specifying the invoices that are to be settled by a particular payment. If the paid amount, or portions thereof, is not assigned to specific invoices, such amounts are treated as unapplied document amounts and may be assigned later using the Unapplied Documents Application form.


 

 

Explanation of Header Fields

 

Receipt No

 

Required. Capslock. Cannot be changed once created.

 

Receipt Date

 

Required. Default to system date.

 

Customer ID

 

Required. Capslock.

 

Customer Name

 

Display the corresponding customer name after the customer number has been specified.

 

Ref No

 

          Optional

 

Cash Account

 

Required. Capslock.

 

Description

 

          Optional

 

Currency

 

Required. Capslock.

 

Exch. Rate

 

Must be greater than zero. If the currency is the same as Base currency, set the rate to 1 and cannot be changed by the user.

 

Payment Amt

 

Must be greater than zero.

 

Cheque Date

 

Optional.

 

Bank

 

Optional.

 

PD Cheque

 

Is Post-Dated Cheque. See Post-Dated Cheque Processing Demonstration

 

 

Explanation of Detail Fields

 

Invoice No.

 

Required. Capslock. Cannot be changed once the record is saved.

 

Amount to Apply

 

Must not be less than zero. If Term Disc. is the same as Balance, then Paid amount should be zero and cannot be changed by the user.

 

Must not be greater than Balance amount.

 

Discount

 

Must not be less than zero. Must not be greater than Balance.

 

Document Balance

 

For display only. Computed as (Net Invoice Amt – Total Amt Paid previously – Total Previous Term Discounts - Total Previous Adjustments/Credit Memos to the invoice).

 

Original Currency

 

          For display only

 

Doc Type

 

          For display only

 

Doc Date

 

For display only.

 

Disc Date

 

For display only.

 

Due Date

 

For display only.

 

Profit Centre

 

For display only.

 

Explanation of Voucher Tab

 

 

The purposes of this Voucher Tab are

  1. View the distributed Accounts before post this Invoice to General Ledger for verification.
  2. Modify the GL Account Code and/or Amount to handle particular cases that cannot be handled in normal Profit Centre accounts distribution before post this Invoice to GL.

 

See also: What is the purpose of Generate Voucher in AR Receipt/AP Payment?

 

Explanation of Attachment Tab

 

 

Path

Click the “.. “ button to attached any file from your drives to this document for later reference.

 

Description

 

        Optional

 

Created by

 

        For display only

 

Creation date

 

        For display only

 


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