Credit Memo

This form is used to handle adjustments (i.e., reductions) to amounts receivables from customers whereby the original invoice number for the item being adjusted can be specified. If the original invoice number for the charges cannot be specified, used the Credit Adjustment form.

 

Explanation of Header Fields

 

Ref. No.

 

Capslock. Required. Cannot be changed by the user after the record is saved.

 

Tran Date

 

Required. Default to system date.

 

Source

 

For display only. Automatically assigned by the system. "Entry" if this is a new record. "Sales Return" indicates that this transaction was automatically generated in the Sales Return Processing function of the Sales Module.

 

Invoice No.

 

Required. Capslock. Cannot be changed once created.

 

If this is a new record, you can only specify invoices which were also created directly in the Accounts Receivable module. Credit memo for invoices originally created as part of Sales module's shipment processing must be adjusted using the Sales Return form in Sales module.

 

Customer ID

 

Required. Capslock.

 

Customer Name

 

Display the corresponding customer name after the customer number has been specified.

 

 

Currency

 

For display only. The same as the currency of the invoice being adjusted.

 

Invoice Date

 

For display only. This is the date the Invoice is generated.

 

Exch. Rate

 

For display only. The same as the invoice being adjusted.

 

 

Explanation of Detail Fields

 

Item No

 

For display only.

 

Description

 

For display only.

 

 

 

Shipped Qty

 

For display only.

 

Returned Qty

 

Must not be less than zero. Must not be greater than Chargeable Qty

 

Unit

For display only.

 

 

Disc %

 

For display only.

 

Net Price

 

For display only.

 

Amount

 

For display only. This is the remaining amount for the item that is not yet adjusted (or returned).

 

Return Amt

 

Must not be greater than Amount.

 

 

Explanation of Charges Tab

 

 

Charge Type

 

For display only.

 

Particulars

 

Default to the Particulars of the original invoice.

 

Amount

 

For display only. This is the balance amount that is not yet adjusted.

 

Return Amt.

 

Must not be less than zero. Must not be greater than the balance amount.

 

Explanation of Explanation Tab

 

 

This box is optional and is used for entering any additional comments.

 

Explanation of Total Tab

 

 

Gross Item Amt

 

For display only.

 

Trade Discount

 

Must not be less than zero.

 

Net Item Amt

 

For display only.

 

Total Charges

 

For display only.

 

Net Amount

 

For display only. Computed as (Net_Item_Amt + Total_Charges_Amt).

 

 

Explanation of Attachment Tab

 

 

Path

Click the “.. “ button to attached any file from your drives to this document for later reference.

 

Description

 

        Optional

 

Created by

 

        For display only

 

Creation date

 

        For display only

 


 

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