Payment Deposit

Payment Deposit

This form is used for entry of deposit vouchers. Only 1 deposit payment is assumed per order.



Explanation of Header Fields


Voucher No.


Capslock. Required. Cannot be changed by the user once the record is saved.




Required. Default to system date.


Vendor ID.


Capslock. Required. This is the vendor that will be paid. The vendor can be paid only if his status is not suspended.


Vendor Name


For display only.


Cash Account


Required if the Accounting module is implemented for this company.




Required. Capslock. Cannot be changed by the user once the record is saved.


Exch. Rate


Must be greater than zero.


Amount Paid


Must be greater than zero.


Used Amount


For display only. This shows the total deposit amount paid for the Purchase Orders listed.


Unused Amount


For display only. Computed as Amount_PaidUsed_Amount.


“Auto Apply button”


When this button is pressed, the system will search for Purchase Orders that belongs to the vendor and will apply the Amount_Paid to the Deposit_Amt of the Purchase Orders. The Used_Amount and the Unused_Amount fields will be updated automatically.



Explanation of Detail Fields


P.O. No.


Required. Capslock. Must be a previously posted purchase order. Only purchase orders marked as Deposit Needed can be specified here.


Order Date


For display only.


Request Date


For display only.


Rate (%)


For display only.


Deposit Amount


For display only.


Amount Paid


Must not be less than zero. Set the default to the Deposit_Amount required for the purchase order. This amount is specified during Purchase Order Processing.